NPTI · Website services proposal
Bring website hosting, technical care and admissions continuity under clear, coordinated management—with NPTI in control of its digital assets.
Edudigital coordinates hosting, migration and ongoing website care alongside NPTI’s existing admissions technology, with one accountable service relationship.
Jose provisions the hosting in his role as NPTI’s technology administrator. The agency migrates and manages the website.
The agency supplies the hosting, performs the migration, and manages ongoing website delivery under its agreement with NPTI.
Centralize technical coordination, preserve the connection between the website and admissions, and give NPTI clear ownership of its accounts and content.
Document who controls the domain, website, analytics and business accounts. Put institutional ownership and recovery access in writing.
Preserve the existing inquiry pathway to Edudigital CRM. Verify submission delivery, routing and attribution before and after launch.
Keep NPTI’s approved program information, catalog and consumer disclosures accessible. NPTI remains the authority for their accuracy and approval.
All three options preserve NPTI’s authority over its content and digital assets. The delivery owner changes.
| Responsibility | 01 · Edudigital | 02 · Hybrid | 03 · Agency |
|---|---|---|---|
| Provision website hosting | Edudigital | Jose, as NPTI technology administrator | Agency |
| Migration, staging and launch tests | Edudigital | Agency | Agency |
| Updates, security and website incidents | Edudigital, within agreed service scope | Agency; infrastructure requests escalated to technology administrator | Agency and its hosting provider |
| Website backups and recovery tests | Edudigital | Agency: configure, verify and restore website backups | Agency |
| Content changes and website support | Edudigital; defined monthly allowance | Agency | Agency |
| Inquiry forms and tracking | Edudigital validates the existing connection; new work scoped separately | Agency maintains website components; CRM changes require Edudigital coordination | Agency maintains website components; CRM changes require Edudigital coordination |
| DNS cutover | Edudigital coordinates with authorized DNS administrator | Agency supplies exact records; authorized administrator applies changes | Agency coordinates approved changes with authorized DNS administrator |
| Content approval and asset ownership | NPTI | NPTI | NPTI |
Option 1 brings website operations and NPTI’s existing Edudigital services into one coordinated relationship. Monthly management and one-time technical delivery are itemized below.
USD. Estimated one-time total: $4,200–$5,600 (60–80 hours at $70/hour). Recurring annual amount: $5,988. Estimated first-year website services: $10,188–$11,588, excluding existing CRM charges, third-party costs and taxes. The one-time estimate assumes reusable source content, up to 90 public page/post URLs across both languages, and up to eight reusable layout families. Final inventory and hosting capacity are confirmed before a fixed scope is signed.
The estimate covers implementation and migration into Edudigital Campus, preserving the existing English and Spanish website experience. It is based on a public-site review; access to the source files, database and licenses will establish the final fixed scope.
| Workstream | Estimated hours | At $70/hour |
|---|---|---|
| Implementation: asset/access review, hosting, staging and backup setup | 8–10 | $560–$700 |
| Recreate existing layouts and responsive behavior | 14–18 | $980–$1,260 |
| Transfer existing English/Spanish content, media and documents | 18–24 | $1,260–$1,680 |
| Reconnect existing inquiry paths, widgets and tracking | 6–8 | $420–$560 |
| Validate pages, links, metadata and desktop/mobile behavior | 8–12 | $560–$840 |
| Coordinate DNS cutover, rollback, handoff and migration-defect follow-up | 6–8 | $420–$560 |
| Total one-time technical delivery | 60–80 | $4,200–$5,600 |
A like-for-like hosting transfer is estimated at $1,400–$2,100 one time: implementation $420–$560 (6–8 hours), plus migration $980–$1,540 (14–22 hours), at the same $70/hour rate. This is an alternative technical scope within Option 1, not an additional charge. It preserves the existing theme and website platform and centralizes service management; it does not move the website into Edudigital Campus.
This alternative assumes complete, restorable backups, transferable theme/plugin licenses, compatible hosting and access to both language sites. Existing faults, missing source assets, paid replacement licenses, custom feature reconstruction and content changes require a separate agreed scope.
Estimate assumptions: existing approved copy and design remain unchanged; no new CRM workflows or integrations; current third-party accounts remain available. Up to 90 public page/post URLs and eight layout families are planning allowances, not a verified CMS inventory. Backend review confirms hidden pages, archives, installation count, media volume and dependencies. Any additional work is itemized for approval before it begins.
A documented sequence for Option 1: confirm the assets, prepare the environment, validate the migration and coordinate launch. Calendar dates follow access readiness and NPTI’s approval.
Inventory both language sites, pages, plugins, forms, licenses and owners. Establish traffic and inquiry baselines. Confirm the fixed migration scope.
Use a test environment. Review key pages, accessibility, redirects and inquiry routing. Document backup and rollback steps.
NPTI signs off. Apply only approved website DNS changes, preserve email records, and test pages, forms and email after cutover.
30-day launch-monitoring window for migration defects, broken links and search visibility. Deliver the ownership register and operational handoff.
Monday–Friday, 8:30 a.m.–6:00 p.m. America/New_York, excluding agreed holidays. Automated monitoring runs outside those hours; staffed 24/7 response is not included.
| Severity | First response target | Restoration / completion target |
|---|---|---|
| Critical: site unavailable or inquiry flow blocked | Within 4 business hours | Workaround or restoration within 1 business day where within our control |
| Major: a key function is degraded | Within 1 business day | Workaround or agreed correction plan within 3 business days |
| Routine: approved minor content changes | Within 2 business days | Normally scheduled within 5 business days, within allowance |
Targets begin during service hours and depend on access, approvals and third-party availability. Response and restoration targets depend on the incident and are not guaranteed resolution times. The service agreement documents the applicable provider availability terms. Additional remediation is estimated before billable work.
NPTI retains ownership of its domain, institutional content, data and institution-owned digital accounts. The handover records named administrators, recovery contacts, license ownership and export locations. Credentials belong in a secure vault, not the proposal or asset inventory.
The final agreement will define transfer of paid deliverables, third-party license restrictions, export formats, transition assistance, notice periods and any additional transition fees. Institutional account access should remain with NPTI throughout the relationship.
Copywriting, translation, graphic design, redesigns, new page templates, SEO campaigns, paid advertising, new integrations, custom features, major remediation, formal accessibility certification and legal or accreditation advice. Any new work requires an approved scope. NPTI supplies and approves institutional content.
The next decision
Option 1 offers consolidated responsibility. Option 2 keeps agency website operations on institution-provisioned hosting. Option 3 places both with the agency.
Current website references: NPTI website · Spanish website · Existing Edudigital inquiry form. Public links reviewed September 22, 2026; submission behavior has not been tested.
